Terms and Conditions

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Membership Terms and Conditions

 

ENT UK Membership Services: terms of engagement

These Standard Terms of Engagement (‘Terms’) apply in respect of all work carried out by us for you.
Members of ENT UK subscribe to the promotion of high standards, ethical awareness and best practice.

 

Responsibilities

Our responsibilities are to:

  • Inform you of any upcoming events
  • Provide members with newsletters and the most up to date ENT related topics
  • Protect your privacy and ensure appropriate confidentiality
  • Charge you a correct fee and let you know how and when you will be billed

 

Your responsibilities as a member are to:

  • Paying your membership in a timely manner
  • Keep your membership account and preferences up to date
  • Inform us of any changes including the grade change

 

Membership

Membership year runs from 1st October to 30th September of each year.
Members apply for membership via the ENT UK website.

 

Termination of membership

You or we may terminate our engagement by giving 30 working days written notice provided that all outstanding fees have been paid.
In exceptional circumstances ENT UK, may terminate your membership without prior notice and if a member is under a court charge, or has not followed the three rules listed above.

 

Fees & Payments

Price of membership

Fees are divided into 7 groups by grade and location; Consultant, Associate member, Trainee member, Student member, Allied Professional, Retired and International.

Membership fees are reviewed every year and approved at the Annual General Meeting (AGM) and will increase annually in line with the retail price index (RPI) for the month of January as published by the Office for National Statistics (ONS). We will give you at least 30 days’ notice of the price increase and will make it clear when the price increase will take effect and how much your membership will cost thereafter. During this period you will have your usual right to terminate your membership in accordance with the membership terms and conditions and rules. If you do not terminate the membership by the date given to you in the notice then the price of your membership will be increased in accordance with our notice.

 

Form of payment & Collection of subscriptions

ENT UK offers two methods of payments; as a one off payment and by direct debit which can be taken from your account in one go or be spread over 10 months. Members will receive a minimum of 6 weeks’ notice prior to membership renewal and the first payment will be taken in November leaving September and October free of payment for those opting to spread it over 10 months.

 

Non payments

Payment of fees are due in 90 working days from the bill date. ENT UK may terminate the membership to the association if payments are unduly delayed.

 

Termination

ENT UK Trustees have the right to terminate your membership if:

  • Membership hasn’t been paid and after a reminder letter has been sent.
  • A member is in breach with the General Medical Council (GMC) or involved in an on-going court procedure.
  • A member provided the Association with false information.
  • The code of conduct is breached and the behaviour of a member brings the Association into disrepute.

 

Data protection - GDPR

By signing up for membership, a ‘mutual contract’ is created between a Member and ENT UK. Upon joining a member creates website log in details and selects ‘opt in’ communication type.
A member has a duty to be truthful in the information they provide to ENT UK. A member also has a duty to keep their details up to date by logging on to their portal via the ENT UK website. When logged in, the member is in charge of their data and can see what data ENT UK holds on them.

The data that ENT UK collects when a member joins is detailed below with an explanation of why the data is collected and how is it used:

Data Type:

What is it and Reason for keeping:

First Name

Essential Membership data

Surname

Essential Membership data

Home address

Essential Membership data

Work address / Hospital or Private practice

Essential Membership data

Region

Needed for regional affairs and elections

Telephone / mobile

Essential Membership data

Email

Essential Membership data to be able contact them

Date of birth

Essential Membership data

GMC number

This is confirmation you are registered and have a licence to practice

Gender

This is required for processing applications for fellowships as it is hard to sometimes recognise this data from foreign names

Prefix

Title – Mr/Mrs/Ms/Miss/ Dr/ Prof

Suffix

Showing members qualifications

Grade

Essential data for us as a membership organisation

Membership info

Needed to detail what membership you are paying and what subspecialty you are part of to send them relevant information (events, elections, etc.)

Events attended

This is needed for CPD points and Revalidation

Financials / Direct Debit

Essential information to process your membership. We only store account information and not card details

 

Code of professional conduct

  • Members are to maintain professional probity and avoid damage to ENT UK’s reputation
  • Being respectful to colleagues and other members
  • Respect and value each other’s opinions
  • Listening to each other at events, meetings and so on
  • Members have a duty to lead by example, always demonstrating respect and dignity for others. 
  • Valuing diversity and conducting themselves in a non-discriminatory manner at all times.

For Council and Committee members the following principles should be followed:
   a) Trust between colleagues - being honest and open; acting with integrity and respect for                each other
   b) Sharing information and listening to others
   c) Offering ideas and being open to ideas proposed by others
   d) Accepting responsibility for achieving goals and for the quality of our work
   e) Problem solving, finding solutions - working to find creative solutions to problems
   f) Openness to learning and feedback
   g) Collaboration with others and working constructively with colleagues to a common purpose

 

Confidentiality

We will never share information we hold on our members with any third party without your prior consent, unless required to do so by law.

 

Liability Disclaimer

ENT UK cannot be held accountable in case of force majeure where our online services experience downtime or other unforeseen but possible issues that could disrupt members and ENT UK website users. Any breach of our systems will be reported to all members immediately.

 

Change to Terms

ENT UK reserves the right to change the membership terms and conditions. Any changes will be available to see on the ENT UK website.
Membership benefits may be added or removed as appropriate. This will be well publicised prior to implementation.